We’re Looking For: Executive Assistant

IMPORTANT! PLEASE READ THE JOB DESCRIPTION, RESPONSIBILITIES, AND QUALIFICATIONS FOR THIS OPENING BEFORE APPLYING.

Job Description:

OPEN TO FILIPINO CITIZENS WHO ARE CURRENTLY RESIDING IN THE PHILIPPINES

POSITION: We are seeking a dedicated and experienced Executive Assistant to support our client in the Real Estate industry with various administrative and operational tasks. This is a full-time position that requires a high level of accuracy, attention to detail, and excellent communication skills.

WORKING HOURS: Monday - Friday, 9 AM - 6 PM Australian Western Time (AWST)

SALARY RANGE: USD 800 - 1,100/month (Depending on candidate’s skill and experience; bi-weekly payments)

OUR IDEAL CANDIDATE:

  • MUST have proven experience as an executive assistant or similar roles.

  • Background in real estate-related tasks is an advantage, and strong project management skills is a must.

  • MUST be committed to long-term employment and dedicated to contributing to the sustained success of the organization.

  • Takes initiative to identify tasks that need to be done and execute them without direct orders.

  • Is able to anticipate the needs of the executive and provide proactive support to ensure seamless daily operations.

  • Is able to independently manage projects from inception to completion, ensuring deadlines are met and objectives are achieved.

  • Is an excellent communicator with great command of the English language. Written and oral.

Duties and Responsibilities :

  • Executive Assistance Support:

    • Data entry and management of CRM systems.

    • Maintain and update property and client contact details.

    • Arrange property photos and manage Dropbox for document storage.

    • Handle document and contract management with a focus on specificity and accuracy.

    • Assist with voice-related tasks, including making phone calls to book appointments and follow up on leads from telemarketers.

    • Manage schedules, arrange meetings, and coordinate travel arrangements.

    • Nurture leads and manage follow-ups with CMA's (comparative market analysis) and market updates.

  • CRM Management:

    • Arrange and manage property photos and advertisements.

    • Handle text messages and follow up with leads (lead nurturing).

    • Manage CRM systems to ensure all client and property information is up-to-date.

  • Social Media and Marketing Support:

    • Assist with social media management, including creating and posting content.

    • Utilize templates for "Just Sold," "Just Listed," and testimonial posts.

    • Help with blog creation and other content marketing activities.

    • Assist with newsletter creation and distribution.

    • Contribute to showcasing and building the team through various marketing efforts.

Qualifications :

  • The individual contractor must possess and have readily available all necessary equipment required to accomplish the tasks and responsibilities effectively. (i.e. computer, stable internet connectivity, and any specialized tools required to perform the task)

  • Proven experience as an executive assistant, administrative support, or in any related field.

  • Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.

  • Strong initiative and the ability to start and complete tasks independently.

  • Excellent oral and written English communication skills.

  • Proficiency in calendar management, email management, and research.

  • Familiarity with CRM software and experience with data entry and maintenance.

  • Ability to handle travel arrangements and scheduling for multiple team members.

  • Comfortable managing virtual meetings and providing technical support for video conferencing platforms.